The Platform

What AI and Practice Management
Does That QuickBooks Doesn't

QuickBooks records what your team enters. We handle the work before that - reading emails, pulling data, matching transactions. Your CPAs just review what needs a human eye.

With QuickBooks Today → With UA

Manual today

✕Open client emails, download attachments, type each invoice into QB by hand

✕Export bank statement, open QB, match transactions one by one

✕Email clients for missing documents - wait, follow up, repeat

✕Track client status across spreadsheets and email

✕Month-end crunch - CPAs work late catching up on accumulated work

AI handles it

✓AI reads client emails, extracts invoice data, posts to QB - no one touches it

✓AI matches every bank transaction to its document - flags the few it can't

✓AI sends document requests, tracks responses, follows up automatically

✓One dashboard: every client, every task, every deadline - real time

✓Continuous close: books current every day - no scramble, no crunch

How It Works

Bookkeeping

Read Emails▶ AI Extracts▶ AI Matches▶ Posts to QB▶ CPA Reviews

Tax Prep

Auto Request▶ AI Collects▶ Fills Return▶ CPA Reviews▶ File

AI handles (50-70% of steps)

CPA reviews & signs off

When AI is uncertain - it flags, never guesses

If a transaction or document doesn't match with high confidence, a review ticket is routed to the responsible CPA. Nothing gets posted without CPA sign-off on edge cases.

By the Numbers

50-70%

Bookkeeping steps handled by AI

Pilot clients · Q1 2026

×5

Client capacity per CPA

Target based on workflow analysis

15m→30s

Per-transaction reconciliation time

Median time, pilot data

<3%

Transactions needing CPA review

Exception rate after automation

The Promise

We are not replacing accountants. We remove low-value production work. No offshoring. No "random AI". Software leverage + CPA review controls + full audit trail.

The Roadmap

What's Built & What's Coming

Every acquired firm gets these capabilities automatically - no separate negotiation, no extra fees.

✓ Live Now · Q1 2026

Core Automation

Already running in your firm from Day 1

Document intake - AI extracts data from client emails & uploads automatically

Zero manual data entry for received documents

Invoice & receipt categorization - AI assigns accounts, your CPA confirms

50-70% of categorization handled automatically

Transaction reconciliation - bank feeds matched to documents automatically

15 min → 30 sec per transaction (pilot data)

QuickBooks sync - real-time, two-way. Your existing QB stays. No migration.

No double-entry. No disruption to current setup.

QuickBooks: UA integrates directly - it does not replace your existing QuickBooks subscription or data. Clients keep working in QB exactly as before.

In Progress · Q2-Q3 2026

Practice Management System

One place to run your entire firm

Client management - all clients, contacts, engagement status in one view

No more spreadsheet client lists

Document management - centralized storage, version control, client sharing

Replaces Dropbox + Google Drive chaos

Built-in client inbox - all email communication, threaded by client

Zero tab-switching between email and work

Review queue - CPA sees only exceptions and approval tasks, nothing else

CPA daily work: review, decide, done

Workload dashboard - who's working on what, what's overdue

Visibility you've never had, zero admin overhead

Vision · 2027

Full Advisory Platform

Your team as strategic advisors, not bookkeepers

AI-assisted tax preparation - return auto-populated from clean books, CPA reviews and files

Target: <1 hour CPA time per return

Automated client reporting - monthly financials & variance analysis generated and sent

Clients see more value, you do less manual work

Advisory prompts - AI surfaces client opportunities: cash flow risk, tax savings, growth flags

Your CPAs deliver strategic value, not just compliance

Your client relationships don't change. What changes is how much time you have for them - because routine work is handled. Most clients notice nothing except that their CPA has more time to talk strategy.

The Product

See How It Works - Three Real Journeys

Step through what actually happens, from your client's email to your books being updated.

Document Intake Live

Auto-Reconciliation Live

Client Communications Q2 2026

Live

Client Inbox

FromJane Cooper <jane@acmecorp.com>

Toaccounting@yourfirm.com

ReNovember invoices + bank statement

Hi Sarah,

Attached are our November invoices from AWS, Salesforce, and office supplies, plus the bank statement. Let me know if you need anything else!

📎 AWS_Invoice_Nov.pdf · 📎 Salesforce_Nov.pdf · 📎 Office_Supplies.pdf · 📎 BankStatement_Nov.pdf

✓ Matched to Acme Corp 4 attachments detected

Client Inbox - All Clients

New Acme Corp November invoices + bank statement - 4 docs Today 9:12 AM

Done Bright Ideas LLC October reconciliation complete Yesterday

Done Metro Plumbing Co Q3 invoices uploaded via portal Nov 10

AI Document Extraction - Acme Corp

File	Type	Vendor	Amount	Date	Status
AWS_Invoice_Nov.pdf	Invoice	Amazon AWS	$4,280.00	Nov 1	Extracted ✓
Salesforce_Nov.pdf	Invoice	Salesforce	$2,100.00	Nov 1	Extracted ✓
Office_Supplies.pdf	Receipt	Staples	$342.50	Nov 8	Extracted ✓
BankStatement_Nov.pdf	Bank Stmt	Chase Bank	-	Nov 30	Extracted ✓

Auto-Categorization Queue - Acme Corp

Document	Amount	AI Category	Confidence	Status
AWS Invoice Nov	$4,280.00	Software & Cloud	98%	Auto-Posted ✓
Office Supplies Receipt	$342.50	Office Expenses	96%	Auto-Posted ✓
Salesforce Nov Invoice	$2,100.00	Software & Cloud	99%	Auto-Posted ✓
Unknown Vendor #4821	$890.00	Misc. Operating?	61%	Needs Review

✓ 3 of 4 items auto-posted to QuickBooks - no action needed

⚠ 1 item flagged for CPA review

Client Inbox - All Clients

Processed Acme Corp November invoices + bank statement - 4 docs · 3 auto-posted · 1 review Today 9:12 AM

Done Bright Ideas LLC October reconciliation complete Yesterday

✓ Inbox is clean. All documents processed and archived.

CPA Review Queue

REVIEW #0042 Assigned: Sarah Chen · Due: Today

Acme Corp - Unknown Vendor #4821 ($890.00)

AI confidence: 61% - categorized as "Misc. Operating". Possible match: consulting fee. Please review and classify.

Bank Transactions - Auto-Pulled

Date	Description	Amount	Status
Nov 15	AMAZON WEB SVC · AWS	$4,280.00	Pending Match
Nov 14	SALESFORCE.COM	$2,100.00	Pending Match
Nov 12	STAPLES #1048	$342.50	Pending Match
Nov 10	VENDOR #4821	$890.00	Pending Match

🔄 4 new transactions pulled from Chase Bank feed · Nov 15, 7:00 AM

AI Matching in Progress…

🔍 Scanning document inbox for matches to 4 bank transactions…

AMAZON WEB SVC · $4,280.00Nov 15

↔

AWS_Invoice_Nov.pdf$4,280.00 · 98% match

Matched

SALESFORCE.COM · $2,100.00Nov 14

↔

Salesforce_Nov.pdf$2,100.00 · 99% match

Matched

Reconciliation Results - Acme Corp

AMAZON WEB SVC · $4,280.00AWS Invoice · Nov 1

✓

Posted to QuickBooksSoftware & Cloud · 0.3s

SALESFORCE.COM · $2,100.00Salesforce Invoice · Nov 1

✓

Posted to QuickBooksSoftware & Cloud · 0.2s

STAPLES #1048 · $342.50Office Supplies Receipt

✓

Posted to QuickBooksOffice Expenses · 0.2s

Exception Queue - Unmatched Transactions

VENDOR #4821 · $890.00Nov 10 · No document found

AI Best Guess:Consulting Fee or Misc. Operating

Needs CPA

1 transaction flagged - AI did not post it. Nothing falls through the cracks.

Audit Trail - Acme Corp · Nov 2025

Time	Action	By	QB Entry
Nov 15 7:04 AM	Auto-posted: AWS Invoice ($4,280)	AI	Posted
Nov 15 7:04 AM	Auto-posted: Salesforce ($2,100)	AI	Posted
Nov 15 7:04 AM	Auto-posted: Staples ($342.50)	AI	Posted
Nov 15 9:21 AM	Reviewed & classified: Vendor #4821	Sarah Chen	Posted

Client Inbox - All Clients

New Jane Cooper (Acme) "When will November report be ready?" Nov 15, 9:30 AM

Done Bright Ideas LLC Q3 report sent - confirmed received Nov 10

Acme Corp

jane@acmecorp.com · Since 2019 · Jane Cooper (owner)

Communication Timeline

Jane Cooper asked: "When will November report be ready?"

Nov 15, 9:30 AM

Document request sent - December documents requested automatically

Nov 12, 8:00 AM

3 invoices processed - Auto-extracted and posted to QB

Nov 11, 6:03 AM

Document Request - Auto-Generated

ToJane Cooper <jane@acmecorp.com>

ReDecember Documents Request - Acme Corp

Hi Jane,

We're preparing your December financials and need the following documents:

• Bank statements (December)
• Any new vendor invoices
• Payroll summary

Please use the secure link below to upload: upload.unitedaccountants.com/acme-dec

Sent automatically - no copy-paste, no manual drafting

Reply to Jane Cooper - In Platform

ToJane Cooper <jane@acmecorp.com>

FromSarah Chen (your CPA)

Hi Jane,

November report will be ready by EOD Friday. Your books are fully reconciled - I just need to finalize the variance notes.

Sarah

✉ Reply goes to Jane's email · Entire thread stays in platform · No tab-switching

Acme Corp - Full History

jane@acmecorp.com · Since 2019 · Jane Cooper (owner)

Communication Timeline

Jane Cooper replied - "November report attached" · sent to Sarah Chen

Nov 15, 10:05 AM

Sarah Chen replied: "Will have report ready by EOD Friday"

Nov 15, 9:50 AM

Document request sent - December documents requested automatically

Nov 12, 8:00 AM

✓ Full history logged - audit-ready from day one

What AI and Practice ManagementDoes That QuickBooks Doesn't

What's Built & What's Coming

See How It Works - Three Real Journeys

What AI and Practice Management
Does That QuickBooks Doesn't